The EventPoint Speaker Editor provides the speaker manager with a grid-style editing interface to manage all aspects of a speaker’s enrollment in the conference. Standard contact fields, the speaker’s schedule, and a detailed view of communications received and registration status is all accessible through the Speaker Editor.

The EventPoint Speaker Email Communications tool provides the speaker manager an easy method to compose, send, and track bulk emails to be sent to speaker. The WYSIWYG interface allows for the composition of rich HTML documents, including attachments. The mail tool may be preconfigured for communications that are planned in advance, or the ad-hoc email tool may be used for spur of the moment communications.

The system tracks which communications have been sent to each speaker, providing the ability to report on this information and provide follow-up communications to selected speakers where necessary.

The EventPoint Speaker Portal provides speakers with a single-location from which to obtain all event information, as well as a single location where tasks on the “Speaker Checklist” may be performed. The speaker manager is empowered with the ability to create as many sections on the Speaker Portal as is appropriate for the event. Included in this list may be:

• Speaker Checklist Summary – A list of predefined required actions for speakers, with a status for each item for that speaker
• Profile editing – allow the speaker to request specific shirt sizes, make requests for when the speaker’s session(s) will be scheduled, and any other non-standard information not included in the registration process
• Session Management Tools – Define fields for speaker to have access to edit, and provide a place for them to upload draft and/or final presentations
• Conference Logistics information
• Hotel & Travel, including the ability to link directly and autolog a speaker into the remote hotel registration site
• Shuttle, Party, and other types of information

The Speaker Portal integrates seamlessly with the EventPoint Speaker Registration tool. Together they provide speakers with a one-stop location for everything related to the event.

Managing speakers is a challenging job. Typically speaker records are created and tagged to sessions long before speaker registration occurs. The EventPoint Speaker Registration tool facilitates a comprehensive speaker management strategy. The process typically proceeds as follows:

1. Speakers are added to sessions by content owners. At this point in the process typically a first name, last name, and email address are entered.
2. A speaker manager scrubs the speaker records to ensure all placeholders have been filled and valid email addresses and names have been entered
3. The speaker manager sends a communication to all speakers (using the EventPoint Email Communication Tool) introducing the program, and inviting each speaker to register. The communication contains a link that, when clicked, takes the speaker directly to his or her personalized registration form.
4. The registration form is pre-populated with the details that have typically been entered by the content owner.
5. The speaker completes the registration form and receives a registration confirmation.

The Speaker Registration tool is tightly integrated with the Speaker Portal tool, and together provide speakers with a single location from which to obtain any and all event information.