Do you plan to solicit content for your event from the community? The EventPoint Call for Papers tool takes the content submission process out of email and Excel and puts it into a database where it belongs. A custom web-form is deployed to your users, and all submissions are posted to a single data repository. Integrated reporting allows you to view submissions in real-time. Integration with the EventPoint Session Manager tool makes it simple to specify submitted papers as “approved” sessions, greatly reducing the amount of data-entry and email communications required in a traditional solution. Even speakers may be integrated into the data-collection process. You may define your own custom fields in the Call for Papers submission form, or use a pre-populated template.

• Deploy with default and/or custom fields
• Integration with EventPoint Speaker & Session Management tool
• Real-time reporting and email notifications

The EventPoint Content Owner Portal can be used to provide content stakeholders with a relevant view into the content for which the user is responsible at the event. The portal summarizes session fields, presentation review status, and overall progress on the approval timeline. Specific fields typically deployed include:

• A custom HTML section for precise messaging from the event manager
• Links to review content (abstracts, slide decks) for each relevant session
• Summary statistics such as % of sessions approved, % of sessions with final decks, and % of speakers registered for the event
• Shopping-cart style tracking of sessions that may or may not be otherwise associated with the stakeholder

The portal is ideal for Track Owners, Session Owners, International event owners, and anyone else with a limited, yet vital, role in the content management process.

The EventPoint Content Reviewer Portal is a collaborative tool providing content stakeholders the opportunity to review presentations posted by speakers and provide feedback on these resources. Feedback is tracked in a reverse-chronologically oriented “discussion” format, and may be contributed to by both the reviewers and the speakers. The most recent presentation file posted by the speaker (through the Speaker Portal) is available for download and review by the content stakeholder. Typically the content stakeholder is not allowed to upload revised files. However, this feature may be enabled in order to accommodate extended workflow scenarios.

The EventPoint Plasma Screen Information Display tool provides relevant session details, such as session code, title, description, and last minute updates on preset monitor(s) for each room. The Plasma Screen Information Display tool uses preset RSS feeds from the event database to update its display dynamically, making it easy for event administrators to “push” event details and updates to specified locations throughout the venue. The administration interface is web-based and simple to use for anyone with access to the EventPoint admin portal.

The creation, review, and editing of session presentations requires all content stakeholders to be involved in a group process. The EventPoint Slide Presentation Manager tool facilitates this group processing by providing an online repository for the storage of decks and an online collaboration portal allowing stakeholders to review and comment on presentations. If purchased in conjunction with EventPoint’s Session Catalog, presentations may be published to the catalog. The tool also integrates with EventPoint’s Session Manager tool.

There are three versions of the Slide Presentation Manager tool:

• Basic Version: Includes FTP drop location, integrated links in Session Scheduler, and dedicated downloads web page.
• Standard Version: Includes FTP drop location, integrated links in Session Scheduler, and dedicated downloads web page. + up to 3 separate workflows with upload/download capabilities.
• Integrated Version: Includes FTP drop location, integrated links in Session Scheduler, and dedicated downloads web page. + up to 3 separate workflows with upload/download capabilities + integration with slide management vendor's systems to facilitate push/pull of presentations between vendor and EventPoint.

The EventPoint Session Attendance Monitoring tool provides a set of web services to which a scanning vendor can post data matching attendees to attended sessions. The data is incorporated into the EventPoint system in real-time, and is immediately available in reports. Additionally, the services may be configured to deliver an email receipt to multiple addresses confirming receipt and a summary of the data received. The scan records are tied directly to the sessions in the EventPoint system, ensuring accurate matching of record counts to sessions.

The EventPoint Session Bulk Scheduling tool provide the event planner with control over slotting multiple sessions at once, and then identifying and resolving conflicts between resources. The toolset consists of:

• TURBO SCHEDULER! Select multiple sessions from a list and click the timeslot to which each should be added.
• Session Scrub Tools – A review interface tailored to identify room conflicts with one-click access to a timeslot reassignment tool for real-time editing. Ideal for finalizing an agenda when a group is involved

The EventPoint Session Learning Assessment Program tool provides a means by which speakers, track owners, and/or content owners can define and publish questions for measuring learning effectiveness in a session. Questions are typically published as part of the session evaluation form. Both Learning Confidence and Test questions may be configured and published.

Standard reporting on the assessment questions consists of summarizing averages for the Learning Confidence questions (5 or 9 point scale), and percentages (of correct answers) for the Learning Test questions.

The EventPoint Session Manager tool provides the event content planner with a web-based interface for tracking all relevant session details, as well as a one-stop location for reporting. The Session Manager is deployed in a grid-style interface displaying all relevant sessions, with the ability to filter the sessions based on the planner’s preferences. Editing the details for a session is done by selecting a session in the grid and access the various fields on one of the tabs defined by the event planner during the configuration phase of the project. There is almost no limit to the types or amount of data that may be associated with the sessions. Typical fields include:

• Session Code
• Title
• Abstract
• Speaker(s)
• Room
• Timeslot
• Presentations & other documents

The Session Manager tool is integrated with the other tools in the EventPoint suite, providing simple and straightforward management and publishing for the event planner.